About Summer Conference Housing at UNF

The Department of Housing Operations is proud to be considered as the site for your next event. Each year we provide service to dozens of athletic camps, adult conferences and student conferences. We have served guests from the state, national, and international community. Our coordination services include:

Providing consultation to organize and refine service, facility, and budget needs.
Assisting in the arranging for the delivery of University Services including housing, dining, parking, catering, audiovisual, facility needs, and more.
Following up and physically checking on arrangements prior to guest's arrival, to ensure that all arrangements are delivered as expected and requested.
Providing a comprehensive bill for all requested services.

Summer 2008 Conference Request Form

Policies and Procedures:
The Summer Conference Staff is committed to providing a pleasant and safe environment for all visitors staying in our residence halls and using our facilities during the summer. To this end, we expect that students and guests of the university abide by all university and residence hall policies and regulations while on campus. We certainly are pleased that you chose to hold your conference with us and we hope that these policies will allow your group (whether it be a youth or adult conference) to have a successful, productive, and enjoyable experience.

If at any time before, during, or after your stay you have questions of any kind, please do not hesitate to contact our staff. Any time throughout the year, we can be reached at (904) 620-4663 from 8:00am – 5:00pm Monday – Friday. For general information about the University of North Florida, view the university's website. Please do not hesitate to contact us if we can be of any assistance.

Residence Halls

Safety and Security

For the safety of our guests, each residence hall is equipped with an Early Fire Detection and Warning System. Should the general alarm sound on your floor, please vacate the building immediately, using the nearest stairwell. DO NOT use the elevators when the general alarm sounds. Please remain outside the building and follow the instructions of the staff members present. Do not attempt to re-enter the building until you are told to do so.
If the smoke detector in your room sounds due to smoke or a fire, vacate your room, close the door, pull the red general fire alarm located in the hallway, and vacate the building immediately via the closest stairwell.
Should the smoke detector in your room sound and it is evident that there is no fire in your room, contact the University Police Department at (904) 620-2800 and inform the Dispatcher. A staff member will respond to reset the system and assure proper functioning of the equipment.
Pulling a fire alarm without just cause, tampering with the smoke detection systems, or false reporting of an emergency to the police or fire department is prohibited by law and is reason for dismissal from the residence hall.
It should be noted that our Early Fire Detection and Warning System is designed to provide early warning to our guests in the event of a fire. Please heed the early warning and follow the steps as outlined above for your own safety and protection.
Unauthorized use of, tampering with, or damaging of emergency safety equipment is also prohibited and is punishable under Florida Statute. Any repair costs will be charged to the responsible person(s) or group(s).
Overloading or tampering with elevator equipment, including but not limited to prying open elevator doors and misuse of the panel inside the elevator is prohibited without exception. A good rule of thumb is to limit any elevator to no more than 8 people at a time. If an overloaded elevator gets stuck after normal working hours, it takes at least an hour for emergency maintenance to arrive. This is also very expensive (at least $135 per call). Please stress to all participants the importance of not overloading the elevators.
Objects may not be thrown in the hallways, student rooms, public areas, or from windows.
Furniture may not be removed from guest rooms for any reason. The cost of replacing any missing article will be charged to the responsible person(s) or group(s). Beds, mattresses and desks may not be moved without the permission of the Summer Conference Staff. Housekeeping staff will be going through the rooms after departure to insure room conditions and any missing items will be charged to the responsible person(s) or group(s).
For security reasons, it is very important that guests keep their room key with them at all times. Guests should always lock their room doors when they are out of the room or when they are sleeping. Also, it is very important to note that if a key is lost or reported missing either during the conference or at check-out and it is not recovered within 5 business days, a lost key charge of $50.00 will be assessed.
All doors to residence hall entrances will remain locked at all times. Guests are asked to report any suspicious persons to the Summer Conference Staff immediately.
Excessive noise from stereos or televisions or from yelling either inside the residence halls or outside the windows is not permitted. There are many different types of groups that are staying on campus ranging from academic conferences to sports camps. All guests will be expected to be considerate of others 24 hours a day. Quiet hours will begin at 10:00 p.m. each night.
Alcohol is not permitted in any area during the Summer Conference Programs.
Smoking is NOT permitted in the Residence Halls.
All guests are expected to respect the rights of other guests and individuals at all times. Any behavior that might disturb others in the residence halls is not permitted.
All youth camps or conferences must comply with a minimum ratio of 1 live-in counselor for every 10 participants.

Reservations

In order for reservations to be guaranteed, a signed confirmation agreement must be received 60 days prior to the arrival date of the conference. Please see your agreement form for details.
All guests may check-in at or after 3:00pm and must check-out by 11:00am.
Every attempt will be made to house your group together. However, due to space limitations, this CANNOT be guaranteed. The Summer Conference Office is unable to make specific building assignments without a current listing of conference attendees. Once that is provided, more accurate building placement of conferences can be made. Therefore, specific building assignments will not be provided until listings are received.

Parking

Parking passes are available for purchase at the Parking Services Building located at the main entrance to campus. The passes are $3/day and can be purchased daily or can be pre-ordered so that one pass will be used for your entire conference. Parking Services may be found on the web at http://capricorn.anf.unf.edu/parkingservices/index.html.

Phones

Phones are not provided in the residence hall rooms. Emergency phones are located throughout the complex.

Guest Mail

Due to the large number of camps, we are unable to provide mail services. Conference attendees are encouraged to have their mail delivered to an off-campus mail room.

Camp Stores

All camp stores must provide a vendor's license to the Summer Conference Office 30 days prior to arrival. Camp Stores are prohibited from selling any food items with or without a license. A list of merchandise must be included with the vendor's license.

Accommodations

Guest Rooms

The University of North Florida utilizes two residential areas for Summer Conferences: Osprey Cove and Osprey Crossings. All buildings are air-conditioned. Room rates vary based on location and occupancy.
Osprey Crossings: http://unfhousing.com/OspreyCrossings.asp.

Osprey Crossings is a modified suite-style option in which residents share a room with their own private bath. These rooms were designed as Triple Occupancy spaces, and will be shared by either two or three guests, depending on occupancy levels.
Described as an “efficiency without a kitchen," the large (12'x 32') room has features such as built-in closets, central heat and air conditioning and moveable hardwood furnishings. Rooms also offer a vanity-sink in the room.
Other features of the brick complex include a laundry room in each building, lounges on each level with TVs, cooking facilities, and/or classroom/meeting areas for studying or socializing.

Osprey Cove: http://unfhousing.com/OspreyCove.asp.

Osprey Cove allows residents to share a room with their own private bath. These rooms were designed as Triple Occupancy spaces, and will be shared by either two or three guests, depending on occupancy levels.
The large (12' x 32') rooms exit to an outdoor covered walkway and feature built-in closets, central heat and air conditioning and moveable hardwood furnishings. Rooms also offer a vanity-sink in the room.
Other features of the brick complex include a laundry room in each building, covered walkways on each floor, lounges on every level with TVs and cooking facilities, and a second-story sun deck to provide space for community activities. This complex has triangular shaped courtyards with lush landscaping.

Housekeeping

Summer Conference Services does not include bed linens or bathroom amenities. Housekeeping will clean the room prior to arrival but will not re-enter the room until after all guests have departed. Guests are required to provide their own linen including blankets, sheets and pillowcases.

Facilities & Services

The University Center:
http://www.unf.edu/dept/uc/
Camp organizers are strongly encouraged to contact the University Center at (904) 620-4222 to arrange full conference services including meeting and banquet rooms, catering and audiovisual services. Conveniently located near Osprey Crossings, the University Center offers competitive rates and creative options for all of your planning needs.

Chartwell’s Dining Service:
http://www.dineoncampus.com/unf/
Camp organizers are strongly encouraged to contact Chartwell’s Dining Services directly by calling (904) 620-2543 to design a meal plan that meets the needs of your camp. You should coordinate this early to ensure that your group is accommodated. More information about Chartwells can be found at their website.

The Robinson Student Center:
http://www.unf.edu/dept/robinson/#Reservations
The Robinson Student Center consists of five buildings, which house a Game Room, the Student Life offices, meeting spaces, and outdoor areas that may be reserved for use by UNF Registered Student Organizations (RSOs), UNF departments, or Summer Conference Participants.

The following areas may be reserved through the Robinson Reservations Office:

Multipurpose Rooms
Little Auditorium
Robinson Theater
UNF Green
UNF Quad
Courtyard

The Fine Arts Center:
http://www.unf.edu/fineartscenter/2007-08/facilities/rental.html
The Fine Arts Center is currently accepting reservations for all bookings through June 30, 2008. Interested groups and organizations should contact the Event Coordinator in the Fine Arts Center at (904) 620-1898 to book your event. All events are charged rental, labor and production fees based on our current tiered Rental Rate Schedule. Please note that the Communications & Visual Arts Department and Music Department will receive priority over all unconfirmed and tentative events.

Summer 2008 Rates:
2008 Summer Conference Rates
University of North Florida
Department of Housing Operations

Complex Name	Group Number
Osprey Cove
$24.00 per person/per night double occupancy	1 to 99
$21.00 per person/per night double occupancy	100-199
$18.00 per person/per night double occupancy	200-250
$15.00 per person/per night double occupancy	251-400
$35.00 per person/per night private occupancy	All Groups
Osprey Crossings
$27.00 per person/per night double occupancy	1 to 99
$24.00 per person/per night triple occupancy

$24.00 per person/per night double occupancy	100-199
$22.00 per person/per night triple occupancy

$21.00 per person/per night double occupancy	200-250
$19.00 per person/per night triple occupancy

$18.00 per person/per night double occupancy	251-300
$17.00 per person/per night triple occupancy

$35.00 per person/per night private occupancy	All Groups
Osprey Village Apartments (Intern Housing Only)
$26.00 per person/per night double occupancy	One Bedroom (2 people)
$23.00 per person/per night double occupancy	Two-Bedroom (4 people)
$40.00 per person/per night private occupancy	All Groups